Amended and Restated Declaration Clarifications

Below is the text of an e-mail sent to all Meadowbrook homeowners regarding some clarifications for the Meadowbrook Amended Declaration. The document and ballot can be downloaded by registered users by going to the ‘Resources’ tab at the top, selecting ‘Documents & Forms’, then clicking ‘Password Protected Documents’ and finally ‘Amended and Restated Declaration’. Thank you!

 

Residents,

This e-mail is meant to address all major concerns that were repeatedly raised by homeowners in response to the HOA sending out the Amended and Restated Declaration for homeowner approval.  

Below is a list of concerns and responses to them.. Please also find attached another copy of the Amended and Restated Declaration, as well as a copy of the ballot. If you’d like to resubmit a ballot with a changed vote, just sign and send that in and it will be counted in place of any previously received.

1.) Will there be any loss of services?

All homeowners at all unit types will continue to receive the same services that they already receive. Many residents were concerned that the townhome residents were going to lose grass cutting and landscaping services, but that is misinformation – Article IV, Section 6 clearly defines grass cutting and landscaping as a service provided for by townhome assessments.

2.) Is the HOA increasing the amount charged to buyers upon the closing of a sale?

The amount charged to buyers at resale will stay the same. The HOA collects a capital contribution fee that is equal to 12 months of the previous year’s master assessment. All owners pay the master assessment each month in addition to any townhome or carriage home assessment. The master assessment is currently $49.50, so buyers pay a $594 ($49.50 x 12) capital contribution fee at closing when they purchase in Meadowbrook that funds the reserve account. All buyers also pay for two months of dues up front at closing.

 

3.) Why is there a contradiction in two different sections of the document over whether or not townhome and carriage home owners are allowed to construct a shed?

As sent to homeowners, sub-section (ii) on page 14 provided that single family homeowners are permitted to construct sheds that meet the provided guidelines, whereas sub-section (iii) on that same page read “sheds shall be constructed, erected or placed upon a Lot with a Carriage Home or Townhome Unit.”. This is purely a typographical error, as it was supposed to read “NO sheds shall be constructed”, and it has been corrected on the attached version. This e-mail constitutes notice of the correction, and all homeowners without an e-mail address on file with the HOA will receive a mailing containing this notice.

4.) Why should I vote in favor of this document?

First and foremost, this Amended and Restated Declaration is much easier to read and understand than the decades old document that it is replacing, and will help residents understand their HOA better. Additionally, as many homeowners are aware, there were issues with the shed amendment to the original document, in that it provided for sheds of only a certain size that proved difficult to obtain. This Amended and Restated Declaration does not specify a size. Outdated use restrictions have been changed or eliminated, including a rule that previously forbid the hanging of laundry of Sundays. The maximum fence height has been raised from five to six feet, in a move that will satisfy many homeowners who have inquired about building a taller fence. The Board also clarified that the HOA will be responsible for the repair, replacement and maintenance (excluding snow removal) of all sidewalks fronting Meadowbrook Drive, as the wording was previously ambiguous.

The HOA Board, and many of your neighbors, would greatly appreciate a vote in favor of this Amended and Restated Declaration. If there any questions, please don’t hesitate to reach out to my office.

Thank you all, and have a great day.

Clubhouse Closed until 2021

In Executive Session after last night’s HOA meeting, the Board, acting on the guidance of their attorney, decided to close to clubhouse at least through the remainder of 2020.

If you have a rental scheduled, our clubhouse manager Lori will be reaching out to you.

Thank you for your understanding.

Increased Pool Capacity

In Executive Session after last night’s HOA meeting, the Board voted to increase the capacity of the pool area.

Previous limits due to Covid were 35 in the pool area, and 15 in the pool at a time.

The limit will now be increased to 45 in the pool area, and 20 in the pool at a time.

This will go into effect on Monday, July 29.

We thank everybody who showed up and/or provided feedback on the pool.

Statement from MB Board regarding Reservation System

Statement from the Meadowbrook HOA Board regarding complaints about the reservation system:

Thanks to all for the continued suggestions regarding the pool. Please know the board is listening to your concerns. The only option to keeping the pool open is to be flexible and work with the reservation system. We understand to some the system may seem unfair. Unfortunately, no matter how many times we adjust reservation options it will not be to everyone’s liking. Give this a chance.

We ask for your patience and support this summer. Our goal is NOT to make things difficult for the community. Board members want you to enjoy the pool. Reservations are only one aspect of keeping the pool open. We must abide by state and CDC regulations regarding the pandemic. Your cooperation is needed and appreciated.

Changes to Pool Reservations

Over the last week, we have had some great suggestions and feedback. Please keep it coming, we will tweak and adjust based on the information we receive. Together we will get through this pandemic!

Based on your suggestions, Meadowbrook Pool will make the following changes:

1. We will now be going to 3 sessions. This will permit additional times for families/children to interact with their neighbors.

2. We will now go to a first-come, first served reservation system. This will eliminate the luck factor and give residents who need a specific time or date due to family, work or weather the opportunity to secure a spot.

Board Members realize that change is not easy but necessary at this unexpected time. We are navigating through uncharted waters. Our primary concern is the SAFETY OF ALL COMMUNITY MEMBERS. Thank you for your patience as we work our way through this unforeseen circumstance.

Any questions about the reservation system, please e-mail swim15317@gmail.com 

The three sessions will be:
morning 11:00am – 1:45pm
afternoon 2:00pm – 4:45pm
evening 5:00pm – 8:00pm

Everything basically runs the same as is it has with the lottery, except:
1) Registration starts at 10am
2) Requests are are taken in order of submission

Here is the rollout schedule:

Thursday 18
Lottery for Sunday 21 running as normal (two sessions)
Email announcing changes is sent to all registered pool members
Lottery for Sunday 21 ends at 11 PM

Friday 19
Website is updated with new information at midnight
First-come, first-served registration starts for Monday 22 at 10 AM (three sessions)
Two sessions at the actual pool today

Saturday 20
First-come, first-served registration starts for Tuesday 23 at 10 AM (three sessions)
Any unfilled spots for Monday 22 will be available on the Available Sessions Form
Two sessions at the actual pool today

Sunday 21
First-come, first-served registration starts for Wednesday 24 at 10 AM (three sessions)
Any unfilled spots for Tuesday 23 will be available on the Available Sessions Form
Two sessions at the actual pool today

Monday 22
First-come, first served registration starts for Thursday 25 at 10 AM (three sessions)
Any unfilled spots for Wednesday 24 will be available on the Available Sessions Form
Three sessions at the actual pool today

 

Thank you all so much for your patience!
Meadowbrook HOA Board

Reopening of Playground and Sports Court

All, the Meadowbrook playgrounds and sports court will reopen by Tuesday evening next week.

We are just waiting to receive and install signage that our lawyer recommended, and will then be opening the gate and allowing people to use the facilities.

Thank you all for your patience as we navigate these difficult times.

Meadowbrook HOA Meeting

The next meeting of the Meadowbrook HOA will be on Wednesday, 6/24 at 7 PM. Since the clubhouse is still closed, this meeting will take place outside in the circle. Chairs will be spaced out, and we ask that you follow social distancing guidelines. Thanks and we hope to see you there!

Summer 2020 at the Meadowbrook Pool

The Meadowbrook Pool will finally open on Thursday, June 11! Of course, there will be some new rules in place due to Covid-19, and guest passes will not be sold. All homeowners must sign a waiver to be granted access to the pool – no exceptions. I’ve posted the pool rules and the waiver on the website for registered users only.

Each pool day is split into two sessions, morning (11:00 AM to 3:15 PM) and evening (3:45 PM to 8:00 PM). Sessions are limited to a maximum of 35 people, and social distancing must be maintained.

Pool sessions will be available using a lottery system. If sessions are not completely filled after a lottery, they will be made available on a first come first serve basis in a separate request form.

Lotteries will occur daily and will be held three days prior to the date being reserved.

The first lottery will be held tomorrow, Monday June 8, and will be for sessions on Thursday June 11, the first day the pool will be open.

The reservation system can be accessed here.

You can use this link throughout the summer to access the registration system and information.

If you have any questions or wish to cancel a reservation please email swim15317@gmail.com.

Pool Pass Day CANCELLED!

Meadowbrook HOA regrets to announce that Pool Pass Day, originally scheduled for Saturday, May 16, has been cancelled.

The Board hopes to hold pool pass day at a later date.

More information will be distributed when available.

Meeting Postponed

The Meadowbrook HOA Annual Meeting scheduled for 3-25-20 has been postponed.

A new date for the Annual Meeting will be announced in the coming weeks.

We can still accept proxy forms, so please submit those if you can as they will count for the rescheduled meeting.